Member list: adding, searching, filtering and bulk-updating members

The Member list shows all your members (users with the member role) in one searchable table: name with photo, member number, email, member since, status and last active. Click a row to open the member profile. On a phone you see cards instead of a table.

Where to find it

Sidebar → Member management → Member list.

Who can do this

• Permission Manage users (manage_users) and the member module (member registration) in your plan.
• The Paid column and the monthly payment grid are only visible with Manage billing (manage_billing).

Step by step: creating a new member

1. Click New member at the top right.
2. Fill in name, email, phone, date of birth and address, and under membership Member since, Type and Status. Notes are optional.
3. Under Login details a username is suggested. Choose a password (at least 8 characters) or tick the option to generate the password automatically; the member must then change it at first login.
4. Click Create member. The member can then log in to the app with the username and password.

Aqlemy does not email the login details automatically: pass them on to the member yourself.

Step by step: searching and filtering

1. Type a name, email address or phone number in the search box.
2. Choose a Status (Active, Expired, Pending, Ended) and/or Type (Regular, Family, Student, Senior, Honorary).
3. Click More filters for: Archived (All, Hide archived, Archived only), Consent (Consented, Not consented), App (Has app or No app) and Member since (from) / Member since (to).
4. Sort by clicking a column header (Name, Email, Member since, Status, Last active). Reset clears all filters.

With the filter App → No app you find members who don't use the app yet, for example to send them a reminder.

Step by step: updating several members at once

1. Tick the members, or use Select all on this page.
2. In the bar that appears, choose Change status (Active, Expired, Pending, Ended) or Extend membership (3, 6, 12 or 24 months, or a number of your own).
3. Note: ended members can no longer log in to the app. You enter the reason for ending per member via Edit member.

Step by step: exporting

1. Set the search term and filters.
2. Click Export CSV. The file contains the members that match your search term and filters.

I can't see it / it doesn't work

• The page is empty or blocked. The member module is not on or you lack Manage users.
• A member is not in the list. The member is archived (set Archived to All), has another role (for example parent) or falls outside your filters.
• I don't see the Paid column. You need Manage billing for that.

Frequently asked questions

Can I import members from Excel? Yes, via Organization Management → Users, button Import: a CSV, TXT or Excel file (max. 10 MB). Download the template first. The import creates accounts with the member role and member profiles. The Import button in Data Management is only for parents and students.

Can I add my own fields, such as a federation membership number? Yes, with the Custom fields button at the top right. See the article "Custom fields for members and parents".

How many members are on a page? 25; you can't change that.

Can I end someone's membership? Yes: set the status to Ended (in bulk or via Edit member on the profile). The member can then no longer log in.