Teacher finance is about money the organization pays out to staff — the reverse money flow compared to Payments. You review the hours teachers log themselves, compose a salary round (hourly rate × hours or a fixed amount) and register the payout. The system calculates and records; the actual bank transfer happens outside the portal via your bank or payroll partner.
Where to find it
Sidebar → Finance → Teacher finance. This page is only visible if the teachers module is on and you have the manage billing permission.
The tabs
- Time logging review — the hours teachers log, with lesson, date and an optional note. Status icons show whether a record is awaiting approval, accepted, corrected or rejected.
- Salary management — here you prepare a payout round for a period, usually a month.
- Payouts — the overview of prepared and confirmed payouts.
Step by step: close a month
- Open Time logging review and go through all outstanding hour records. Set them to approved or rejected.
- Go to Salary management and pick the period (for example May 2026).
- Check the proposed amount per teacher. By default this is approved hours × hourly rate, but you can switch to a fixed monthly amount.
- Add corrections or allowances if needed (bonus, expense reimbursement, deduction).
- Click Confirm payout. The round is locked and the teacher sees the amount in their own portal.
Tips
- Never close a round before you have reviewed all hours in that period.
- Hours a teacher adds after closing land automatically in the next round.
- You can still approve a rejected time record later, as long as it is not in a locked round.
Frequently asked questions
Are the amounts actually transferred? No. The module only calculates and records. The actual payment happens outside the system via your bank or payroll partner.
Who sees this page? Administrators with the manage billing permission. Teachers see their own hours and payouts only in their own portal.
Can I use a fixed amount instead of hours? Yes, in Salary management you can switch to a fixed monthly amount per teacher.
Troubleshooting
- I don't see the page in the sidebar. The teachers module is off, or you lack the manage billing permission. Ask your lead administrator.
- No hour records visible. Teachers haven't logged hours yet, or the lesson schedule isn't set up. Check Class management.
- The calculated amount is wrong. Check the hourly rate in the teacher profile and whether a fixed amount is active.
- I can't confirm the payout. There is probably at least one time record still "awaiting approval" — first approve or reject everything in the round.
Related
- Payments and Stripe — the money flow from members (the other way).
- Cash book — record payouts in your bookkeeping too.