On Teacher Finance you pay teachers and volunteers for the hours they worked. Teachers enter their hours and costs themselves in the app. You see what it costs, mark hours as paid and create one SEPA file to pay everyone at once through your bank.
Where to find it
Sidebar → Finance → Teacher Finance. Three tabs: Time Logging Review, Salary Management and Payouts.
Who can do this
Permission Manage billing (manage_billing); there is no separate teacher-finance permission. The page appears when the Teachers module is in your package (Education Light, Education Complete, Membership + Education Complete). Teachers themselves do not see this page.
Setting up
- Organization IBAN — Finance → Finance → Money → Reporting → ANBI & tax, "Fiscal & legal identity": enter the IBAN and account holder. Without it you cannot create a SEPA file.
- Rates per teacher — Salary Management tab: choose a teacher and fill in Hourly Rate (EUR), Eligible for Travel Expenses, Travel Cost per Km (EUR) and the Bank account for payout (IBAN and account holder).
- Character set — Payouts tab, "Character set for names": Standard (ş becomes s) or Extended (keeps ş ğ ö é ç). Choose Standard if your bank rejects special characters.
Step by step: pay out a month
- Time Logging Review tab: choose month and year. Per teacher you see hours, salary, kilometres, travel costs and additional expenses. Export CSV downloads the overview.
- Click Prepare payout, tick the teachers and click Generate SEPA file. The file downloads; the hours are now "In batch".
- Upload the file in your bank portal (ING, Rabobank, ABN AMRO) and approve the payment there.
- Payouts tab: check the batch with Check and click Paid once the bank has processed it. The hours are then marked Paid.
Paying in cash or another way? Set the status to Paid in Time Logging Review and click Save Changes.
I can't see it / it doesn't work
- "No IBAN — fill it in first under Salary Management". The teacher has no payout IBAN; enter it in Salary Management.
- The SEPA file cannot be created: organization IBAN missing. Enter it under ANBI & tax (see Setting up).
- The file was not uploaded to the bank after all. Cancel the batch in Payouts: the hours go back to unpaid and you can pay them out again.
- No hours visible. Teachers enter hours in the app; without entries there is nothing to show. Also check the selected month.
Frequently asked questions
Do I have to approve hours first? No. There is no approval step; hours only have the status paid or not paid.
Can I pay a fixed monthly amount instead of hours × rate? No, the calculation is hours × hourly rate plus travel and additional costs. Adding a bonus or deduction is not possible either.
Does the system transfer the money itself? No. It creates a SEPA file; you approve the payment in your own bank portal.
Can a teacher still add hours to a paid month? No. Once a month is paid for a teacher or is in a payout, no more hours or costs can be added to that month, and paid records can no longer be changed.