If members pay their fee themselves by bank or in cash, you do not have to mark every installment by hand. Record their IBAN; a bank line from that account then settles the oldest open installment, or becomes a suggestion you confirm.
Where to find it
- Setting and suggestions: Sidebar → Finance → Finance → Money → Bookkeeping → Reconciliation, panel "Members with an administration subscription".
- IBANs and cash per member: Subscriptions → click the member → blocks Account numbers and Cash received.
- Overview: Subscriptions → Members lens → Member payment overview.
Who can do this
Permission Manage billing (manage_billing). It only works for users with the member role and a subscription with payment mode Administrative. Parents, manual and automatic (Stripe) subscriptions, one-time payments and donations are not included.
Setting up
- Assign the members a plan with payment mode Administrative (see Subscriptions: plans, class fees and assigning).
- Record IBANs: per member via Account numbers, or all at once via "Import member IBANs (CSV)" in the reconciliation panel (columns Member number or Name, IBAN, optional Account holder).
- Under Book automatically choose Off (default), Preview (suggestions only) or On. Start with Preview: you see what "would book automatically" without anything happening.
- Import your bank statement as usual (Bookkeeping → Import).
Step by step: handle suggestions
- Open the panel in Reconciliation. Click Auto-match all or go through the Suggestions.
- If needed choose the member ("Choose member") and installment(s), optionally tick "Remember IBAN for this member" and click Confirm. Already marked the installment by hand? Choose "link to existing booking".
- Linked wrongly? Unlink opens the installment again.
Automatic booking only happens when everything fits: one member, one subscription, the amount matches the oldest open installment(s) exactly, no collection entry and no chargeback. Everything else becomes a suggestion. A chargeback reopens the installment.
Step by step: cash received
- Open the member → Cash received → book cash.
- Choose the cash account, installment(s) and date and confirm. The installment is marked paid and one line goes into the cash book. You can undo it.
- When you take the money to the bank, announce the deposit under Money → Accounts; the bank line is then linked automatically.
I can't see it / it doesn't work
- "There is no cash account yet." Create an account of type cash under Money → Accounts.
- A bank line is not booked automatically. Is the setting On? Is the IBAN known for exactly one member? An IBAN shared by several members, a collection entry or a different amount always becomes a suggestion.
- The Account numbers block is missing. The user does not have the member role or no administrative subscription.
Frequently asked questions
Do I see the full IBAN? It is masked in the list; "show full" reveals it.
Can I show the payment overview on a TV? Yes, with the "Contribution screen" widget screen (Data & Content → Widget Screens).