Learning materials (educational materials)

Educational Materials is your organization's library: documents, apps, videos and books for students and teachers, organized in folders. On the same page you manage the content for Progress (categories and items that students learn, for example memorization) and the homework templates teachers use. Students and parents see published material in the mobile app.

Where to find it

Sidebar → Education → Educational Materials (also for teachers). Tabs: Educational Materials, Progress Categories, Memorization Items and Homework Templates.

Who can do this

• Administrators with the permission Manage groups (manage_groups).
• Teachers: by default every teacher may add and edit material. An administrator can restrict that to ticked teachers (see Set up). A teacher without a tick only sees the Educational Materials tab and can view and open material, but change nothing.
• Only an administrator can set for which classes a progress category is visible.
• The Educational Materials module must be part of your organization's package (the education packages). You do not switch a module on yourself: change the package via Settings → Settings, tab General, or ask Aqlemy.

Set up

1. Folders: create a folder structure (for example per subject or level). Material without a folder appears under "No folder".
2. Teacher access (panel on the Educational Materials tab, administrators only): leave it open (every teacher may edit) or choose Selected teachers only and tick the teachers who may edit. Per teacher this is also possible under Organization Management → Users → edit the teacher → Module access → May manage learning materials. The ticks only take effect once the restriction is on.
3. Progress: first create the categories (Progress Categories tab), choose per category under Visible to "All classes" or "Selected classes only", then add the items (Memorization Items tab) or import them with Excel Import.
4. Homework Templates: create templates teachers can pick when giving homework.

Step by step: add material

1. Educational Materials tab → Add Material (or Add material in this folder on a folder).
2. Choose the kind: document (upload; the file type is detected), app (logo, iOS and Google Play link, guide), video (YouTube link or video ID) or book (cover, purchase link, optionally a PDF).
3. Fill in title and description. Content can be in Turkish, Dutch, English and Arabic; Turkish is required.
4. Choose Folder, Target Audience (For Students, For Teachers, For Everyone) and Grade Level.
5. Under Publishing Options: turn on Published to make it visible, and optionally Featured. Save.

Step by step: organize, bulk actions and import

1. Drag material onto a folder, or select several materials.
2. With a selection you choose: Move (to an existing or new folder), Publish, Unpublish, Feature, change Audience or Delete (permanently, including the uploaded files).
3. Import from Library copies material from Aqlemy's global library into your own library. Material already imported is recognized.
4. Import folder uploads a folder of files as materials in one go.
5. Filter with the search bar, All Categories, All Audiences and Show unpublished.

I can't see it / it doesn't work

• The menu item is missing. Administrator: you lack Manage groups, or the module is not in the package. Teacher: the module is not in the package.
• As a teacher I can only view. The organization restricted editing to selected teachers and you are not ticked.
• Students don't see the material. It is not published, or the audience is For Teachers.
• A class doesn't see a progress item. An item is only visible if its category allows that class. If only classes from another school year are ticked, nobody sees it; choose the classes of the current school year.
• Deleting a category fails. It still contains memorization items.
• Dragging to reorder doesn't work. That is only possible without a class filter.

Frequently asked questions

Can I link material to a class or a lesson week? No, that is not possible, not in Teacher and Class Management either. Material has a folder, audience and grade level. To steer per class, use folders per class, or the class visibility of progress categories.

Do teachers see this page? Yes. Teachers open Educational Materials in the portal and also use the material in the app. Teacher access decides whether they may edit.

Can I upload a video? No, you add a video as a YouTube link or video ID.

Where do the Progress items come from? From the Progress Categories and Memorization Items tabs here. Teachers update progress per student on the Progress page.