On the Attendance page you fill in a class register, per lesson day. It is the portal version of the register in the mobile app: the same data, on a bigger screen. Teachers only see their own classes.
Where to find it
- Teacher: at the top of the sidebar, Attendance (below Student dossier).
- Administrator: Sidebar → Education → Attendance.
Who can do this
- Teachers, for the classes they are linked to in Teacher and Class Management.
- Administrators with the permission Manage students (
manage_students), for all classes. - The Student dossier module must be part of your organization's package (the education packages).
Set up
The administrator makes sure once that the class exists, the teacher is linked to it and the students are in it (Teacher and Class Management). With a timetable (Schedules tab), the arrows jump to the real lesson days. Holidays (Planning → Holidays) block recording on those days.
Step by step: fill in the register
- Choose the Class.
- Go to the day with Previous lesson day / Next lesson day or pick a Date.
- Set each student to Present or Absent, or click All present and then adjust the exceptions. Clear empties the list.
- For a present student, optionally tick Late and/or Left Early.
- At the top you see the counters Present, Absent, Late and Not filled in yet, and how many students are filled in.
- Click Save Attendance Status. The whole list is saved at once. If you leave the page with unsaved changes, you get a warning.
If a parent reported the absence in advance in the app, you see Reason provided by parent with the student. If a colleague is absent that day, you see a notice about it.
Step by step: view statistics
Open Absence Statistics for the chosen class: total attendance and absence, late, left early, the attendance rate, the trend, the rate per student, the most present and most absent students, and the reasons for absence.
I can't see it / it doesn't work
- "No classes". You are not linked to a class yet. Ask your administrator to do that in Teacher and Class Management.
- Saving fails on a day. The day falls in a holiday period; attendance cannot be recorded then.
- "There is no lesson scheduled for this day". This is only a warning; you can still record, for example for a catch-up lesson.
- A student is missing. They are not in this class; the administrator assigns them via Manage students in Teacher and Class Management.
- The menu item is missing (administrator). You lack Manage students, or the Student dossier module is not in the package.
Frequently asked questions
Are parents notified of an absence? Yes. After saving, the parents of students marked Absent get a notification.
Can I change an earlier day? Yes. Pick that date, change the states and save again.
Can I change one student's attendance? Yes, here, or in the Student dossier, Attendance tab.
Is this the same register as in the app? Yes. What you save here shows up in the app and vice versa.