On Teacher Absence Management you review your teachers' absence requests: sick leave and leave. A teacher submits a request in the mobile app; you approve it, optionally with a substitute, or reject it. Teacher accounts are not managed here but in Teacher and Class Management or under Users.
Where to find it
Sidebar → Education → Teacher Absence Management.
Who can do this
- Administrators with the permission Manage teachers (
manage_teachers). - The Teachers module must be part of your organization's package (the education packages). You do not switch a module on yourself: change the package via Settings → Settings, tab General, or ask Aqlemy.
- Teachers cannot open this page. A teacher reports absence, and withdraws their own request, in the mobile app.
What you see on the page
- Four counters: Total Absences, Pending Approvals, Approved This Month and Total Days This Year.
- The list, showing per request: Teacher, Type, Period, Duration, Status, Submitted and Affected Lessons (the timetabled lessons that fall within the period).
- Types: Sick Leave, Vacation Request, Personal Leave and Emergency Leave.
- Statuses: Pending, Approved, Rejected and Cancelled (withdrawn by the teacher).
Step by step: approve a request
- Find the request with status Pending. Optionally click the eye icon (View Details) first to see the reason and the affected schedule.
- Click the green check mark (Approve).
- Optionally pick another teacher under Select Substitute Teacher and fill in Notes for Substitute.
- Confirm with Approve. The teacher gets a notification that the request was approved.
Step by step: reject, edit or delete
- Reject: click the red cross, enter the Rejection Reason (required) and confirm. The teacher gets a notification with the reason.
- Edit: click the pencil icon and change the type, start date, end date, reason or notes. The end date must be after the start date.
- Delete: click the bin and confirm. This removes the request permanently.
Approve, Reject and Edit only appear on requests with status Pending. Once a request is approved or rejected you cannot change its status again; deleting is always possible.
Search and filter
Above the list are: a search box (teacher name or reason), a status filter (All, Pending, Approved, Rejected), a teacher filter, a type filter and a school year filter. There is no date-range filter and no separate Cancelled filter; cancelled requests appear under All.
I can't see it / it doesn't work
- The menu item is missing. You lack the Manage teachers permission, or the Teachers module is not in your organization's package.
- The list is empty. Check the filters, especially status and school year. The list only contains requests that teachers submitted through the app.
- I can't approve a request. The buttons only appear on requests with status Pending.
- A teacher is missing from the substitute list. The list shows your organization's teachers except the absent teacher. Add a missing teacher in Teacher and Class Management.
Frequently asked questions
Can I enter an absence on behalf of a teacher? No. There is no button to create a request; the teacher submits it in the app. You can edit a request while it is Pending.
Is the substitute notified automatically? No. The substitute and your notes are stored with the request, but no notification goes to the substitute. Let them know yourself.
Does the timetable change when I approve? No. Affected Lessons shows which lessons fall within the period; the timetable in Teacher and Class Management stays the same.
Am I told when a new request comes in? Yes, administrators get a notification in the portal when a teacher submits a request.
Where do I add a new teacher? In Education → Teacher and Class Management, tab Teachers, button Add Teacher, or via Organization Management → Users.