Free downloads
Free templates for associations & foundations
Finance, governance, GDPR and membership administration — fillable Word and Excel files and PDFs, built for associations, foundations, schools and mosques. Direct download, no email address needed, updated yearly when regulations change.
The files are in Dutch — they follow the Dutch rules for associations and foundations.
Finance & treasurer
Audit committee checklist (PDF) + report & discharge template (Word)
Free audit committee kit for associations and foundations: step-by-step audit checklist (PDF) plus a fillable report with discharge texts (Word). Updated for 2026.
View templateFree cashbook Excel template for associations & foundations
Free Excel cashbook built for treasurers: 12 monthly tabs, 57 association and foundation categories, automatic annual overview and balance tracking. Direct download, no email required.
View templateAnnual statement for associations & foundations — free Excel example
Free annual statement template in Excel: income statement, balance sheet with check row and notes — exactly what the general meeting, audit committee and ANBI publication duty require. Updated for 2026.
View templateAssociation budget — free Excel template
Free budget template in Excel for associations and foundations — not a generic freelancer sheet. Income and expenses with familiar lines (dues, donations, subsidies, housing, materials), automatic totals and a budget-vs-actual column. Direct download, no email.
View templateExpense claim form — free Excel (volunteers)
Free expense claim form in Excel for volunteers and board members of associations and foundations. Costs with receipt or invoice, a separate mileage section with automatic calculation, and a four-eyes approval block. Direct download, no email.
View templateANBI policy plan (beleidsplan) — free model for foundations (Word)
Free model text for a foundation’s ANBI policy plan (beleidsplan). A current policy plan is one of the Dutch Tax Authority’s mandatory publication elements. This editable Word document follows those requirements: objective, activities, fundraising & fund management, spending, remuneration policy and financial accountability. No email.
View templateGovernance & board
AGM minutes (notulen ALV) — free fillable Word template
Free minutes template for the annual general meeting of Dutch associations and foundations. Fillable Word document following the standard agenda: opening, annual report, accounts, audit committee & discharge, budget, appointments, and a decisions/actions list. Direct download, no email.
View templateInternal rules (huishoudelijk reglement) — free model (Word)
Free model for a Dutch association’s internal rules (huishoudelijk reglement). Editable Word document with articles on membership, dues, the board, the general meeting, the audit committee, volunteers, privacy (GDPR) and amendment. It complements the statutes and can be changed by the general meeting without a notary.
View templateBoard retirement schedule (rooster van aftreden) — free Excel
Free board retirement schedule in Excel for an association or foundation. Spread retirement dates so the whole board doesn’t leave at once — exactly what the Dutch WBTR requires for continuity. The first retirement year is calculated automatically. No email required.
View templateGDPR & privacy
GDPR processing register — free pre-filled example (Excel)
Free GDPR processing register (Art. 30) in Excel, pre-filled with the activities most associations and foundations have: membership admin, dues collection, newsletter, images, volunteers, finance and website. With a dropdown for the legal basis. No email required.
View templatePhoto & video consent form — free template (Word)
Free image consent form (photo/video), GDPR- and portrait-rights-proof. With separate consent for children under 16 (parent/guardian), per-channel checkboxes (website, social media, newsletter, print, press) and a right to withdraw. For associations, schools and mosques. No email required.
View templateAssociation privacy statement — free template (Word)
Free privacy statement (model text) for associations, foundations, schools and mosques. Editable Word document meeting GDPR: what data, why, legal bases, sharing, retention, security, data-subject rights and the complaint route to the Dutch DPA. No email required.
View templateMembers & administration
Not sure where to start?
Take the governance scan: ten questions, two minutes. You will see straight away which points weigh most for you — each with the template that solves it.
What changed recently?
You always download the latest version. Received an older copy from someone? Compare the version number in the file with the version below.
- Version 2026.1
- Every file now states its version number, so you can tell whether a forwarded copy is out of date.
- Added: a pointer to the free board scan and to the full template library.
- The usage terms were broadened: you may now also share the templates outside your own organisation.
Stay current when regulations change
Leave your email address and receive the updated version whenever the rules change (such as WBTR or ANBI amendments). A few emails per year at most, no newsletter.
Have questions?
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