Membership administration Excel — free member list template
Last updated: 23 July 2026
In short
Is an Excel membership list enough?
For a small association with a manageable membership, Excel can work well, provided you handle the data carefully (GDPR). As membership grows, or if you want automatic dues collection, reminders, a member portal or a digital member card, an online system like Aqlemy’s is more reliable and secure.
A clear member list is the foundation of every association. This free Excel template keeps your membership up to date and automatically calculates counts and dues status.
Set up neutrally for associations, foundations, schools and mosques, and GDPR-aware: keep only what you need. Migrate later to Aqlemy's online membership system and your data comes with you.
Downloads
The files are in Dutch — they follow the Dutch rules for associations and foundations.
What's inside?
- Member list with membership type, dues and paid status
- Overview tab: number of members, active/cancelled, paid and outstanding dues
- Breakdown per membership type (counted automatically)
- Dropdowns for type, status and paid
- GDPR tip and reference to the free processing register
Stay current when regulations change
Leave your email address and receive the updated version whenever the rules change (such as WBTR or ANBI amendments). A few emails per year at most, no newsletter.