What to watch for under GDPR?

Keep only the data you need, limit who has access, and don’t share the file unprotected. Record in your processing register that you keep a membership list (see our free GDPR templates). Don’t retain data longer than necessary after membership ends.

Does it work for a mosque or school?

Yes. The template is neutral with fields that suit any membership-driven organisation; adapt the membership type to your own categories (e.g. family member, pupil, donor).

All free templates

Membership administration Excel — free member list template

100% freeNo email requiredUpdated for 2026

Last updated: 28 July 2026 · Version 2026.1

In short

Is an Excel membership list enough?

For a small association with a manageable membership, Excel can work well, provided you handle the data carefully (GDPR). As membership grows, or if you want automatic dues collection, reminders, a member portal or a digital member card, an online system like Aqlemy’s is more reliable and secure.

A clear member list is the foundation of every association. This free Excel template keeps your membership up to date and automatically calculates counts and dues status.

Set up neutrally for associations, foundations, schools and mosques, and GDPR-aware: keep only what you need. Migrate later to Aqlemy's online membership system and your data comes with you.

Downloads

The files are in Dutch — they follow the Dutch rules for associations and foundations.

What's inside?

Member list with membership type, dues and paid status
Overview tab: number of members, active/cancelled, paid and outstanding dues
Breakdown per membership type (counted automatically)
Dropdowns for type, status and paid
GDPR tip and reference to the free processing register

ShareWhatsApp LinkedIn X

Not sure where to start?

Take the governance scan: ten questions, two minutes. You will see straight away which points weigh most for you — each with the template that solves it.

Start the governance scan

Stay current when regulations change

Leave your email address and receive the updated version whenever the rules change (such as WBTR or ANBI amendments). A few emails per year at most, no newsletter.

More templates in this category

Use & attribution

This template is free. You may use, adapt and pass it on — including outside your own organisation. Publishing it on your website or in a newsletter for your members? Link to this page instead of copying the file; that way everyone automatically gets the latest version.

Ready-made link

<a href="https://aqlemy.com/en/templates/ledenadministratie-excel">Membership administration Excel — free member list template — Aqlemy</a>