Membership management & dues
One membership system formembers, dues and direct debit
Aqlemy replaces Excel lists and separate billing tools with one GDPR-compliant membership system: members and membership types managed centrally, dues collected via iDEAL and automatic SEPA direct debit, a digital member card in the app and a live dashboard showing growth, payment status and cancellations.
- GDPR-compliant with duplicate detection
- Dues via iDEAL & SEPA direct debit
- Mobile member app with digital card
- Data stays in the EU
One central membership administration — GDPR-compliant
Manage members, membership types and statuses in one place. Personal data is stored encrypted, duplicate registrations are detected automatically and family and organisational relationships are made visible. No more Excel lists or scattered WhatsApp groups.
Unlimited membership types (regular, family, student, senior, donor)
Statuses and lifecycle: applied, active, inactive, cancelled
Encrypted personal data and automatic duplicate detection
Relationships between members, families and parents/children in one view
Collect dues via iDEAL and automatic SEPA direct debit
The Subscriptions Workspace shows your dues through three lenses: Attention (what needs action today), Members (the full list) and Money (revenue and forecast). Members pay in 30 seconds via iDEAL or set up a digital SEPA mandate; failed debits and arrears are automatically sorted by priority.
Five KPI tiles: expected, paid, outstanding, overdue and season progress
SEPA direct debit via Stripe, 1 to 12 instalments per season, pro-rata
Send payment requests and register manual payments (cash/transfer)
Automatic, escalating reminders via app, push and email
Digital member card, check-in and automatic member discount
Every member has a digital member card with a QR code in the app. Scan it at the door for access and attendance, and settle event purchases instantly with an automatic member discount — cash, card or Stripe Terminal. No paper cards, no manual discount maths.
Digital member card with QR code in the mobile app
QR check-in for access and attendance registration at events
Automatic member discount (percentage or fixed amount) at the till
Pay with cash, card or Stripe Terminal
Live insight into growth, retention and actions
The board sees in real time how the organisation is doing: membership growth and cancellations, retention, acquisition funnel and monthly revenue. Birthdays and upcoming renewals appear automatically in the action list — so follow-up never slips.
Membership growth, cancellations and retention in trend charts
Acquisition funnel: from application to activated and paying member
Birthday calendar and action lists for follow-up
Exportable overviews for the board and the AGM
See what Aqlemy means for your type of organisation
For associations
Dues collection with iDEAL and SEPA, a member card in the app and a dashboard for the board.
For foundations & ANBI
Donor and beneficiary management with encrypted data, linked to your financial administration.
For umbrella organisations
Membership numbers and growth across dozens of local organisations, with local autonomy and privacy separation.
Frequently asked questions
Answers about membership management, dues and direct debit
Members pay one-off dues in 30 seconds via iDEAL, or you set up a digital SEPA mandate for automatic direct debit through Stripe. You choose 1 to 12 instalments per season, with pro-rata for mid-season joiners. You can also send payment requests and register manual payments (cash or bank transfer).
Have questions?
Our expert team is happy to help. Let's determine the best solution for your needs together.