Photo & video consent form — free template (Word)
Last updated: 28 July 2026 · Version 2026.1
In short
Do I need consent to post photos of members?
For recognisable photos and videos you need consent under GDPR and portrait rights before publishing. It must be free, specific (per purpose/channel) and demonstrable — exactly what this form provides.
Posting photos and videos of members or pupils requires consent first. This free form is GDPR- and portrait-rights-proof and works for associations, schools and mosques.
With per-channel checkboxes, a separate field for consent for children under 16 (parent/guardian) and a clear right to withdraw — exactly what GDPR requires.
Downloads
The files are in Dutch — they follow the Dutch rules for associations and foundations.
What's inside?
- Separate consent for minors under 16 (parent/guardian)
- Per-channel checkboxes: website, social media, newsletter, print, press, members-only
- Clear explanation of how to withdraw consent
- Signature block for the data subject or parent/guardian
- Reference to the privacy statement
Not sure where to start?
Take the governance scan: ten questions, two minutes. You will see straight away which points weigh most for you — each with the template that solves it.
Stay current when regulations change
Leave your email address and receive the updated version whenever the rules change (such as WBTR or ANBI amendments). A few emails per year at most, no newsletter.
More templates in this category
Further reading
Background and guidance for this template.
See the solutionCommunication with members and parentsUse & attribution
This template is free. You may use, adapt and pass it on — including outside your own organisation. Publishing it on your website or in a newsletter for your members? Link to this page instead of copying the file; that way everyone automatically gets the latest version.
Ready-made link
<a href="https://aqlemy.com/en/templates/toestemming-beeldmateriaal">Photo & video consent form — free template (Word) — Aqlemy</a>