Photo & video consent form — free template (Word)
Last updated: 23 July 2026
In short
Do I need consent to post photos of members?
For recognisable photos and videos you need consent under GDPR and portrait rights before publishing. It must be free, specific (per purpose/channel) and demonstrable — exactly what this form provides.
Posting photos and videos of members or pupils requires consent first. This free form is GDPR- and portrait-rights-proof and works for associations, schools and mosques.
With per-channel checkboxes, a separate field for consent for children under 16 (parent/guardian) and a clear right to withdraw — exactly what GDPR requires.
Downloads
The files are in Dutch — they follow the Dutch rules for associations and foundations.
What's inside?
- Separate consent for minors under 16 (parent/guardian)
- Per-channel checkboxes: website, social media, newsletter, print, press, members-only
- Clear explanation of how to withdraw consent
- Signature block for the data subject or parent/guardian
- Reference to the privacy statement
Stay current when regulations change
Leave your email address and receive the updated version whenever the rules change (such as WBTR or ANBI amendments). A few emails per year at most, no newsletter.