What must a privacy statement contain?

Who you are and your contact details, what data and why, the legal basis, who you share with, retention, security, data-subject rights (access, rectification, erasure, objection, portability) and the option to complain to the DPA. This model text includes all of these.

Can I use this example directly?

Fill in the [ ] blocks with your own details and publish it on your website. It is a model text, not legal advice; special processing (e.g. health data) warrants tailoring.

All free templates

Association privacy statement — free template (Word)

100% freeNo email requiredUpdated for 2026

Last updated: 28 July 2026 · Version 2026.1

In short

Is a privacy statement mandatory for an association?

Yes. GDPR requires you to clearly inform data subjects (members, parents, volunteers) about what personal data you process and why. A privacy statement on your website or at sign-up is the standard way to meet that duty.

A privacy statement is mandatory as soon as you process personal data of members, parents or volunteers. This free model text meets GDPR and works for any membership-driven organisation.

Fill in the [ ] blocks and publish the statement on your website. All mandatory elements are included — including data-subject rights and the complaint route to the Dutch DPA.

Downloads

The files are in Dutch — they follow the Dutch rules for associations and foundations.

What's inside?

Who you are, what data you process and for what purpose
Legal bases, sharing with third parties and retention periods
Security and data-subject rights (access, rectification, erasure, objection, portability)
Provision for minors (< 16) and cookies
Complaint route to the Dutch Data Protection Authority

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Use & attribution

This template is free. You may use, adapt and pass it on — including outside your own organisation. Publishing it on your website or in a newsletter for your members? Link to this page instead of copying the file; that way everyone automatically gets the latest version.

Ready-made link

<a href="https://aqlemy.com/en/templates/privacyverklaring-vereniging">Association privacy statement — free template (Word) — Aqlemy</a>