AGM minutes (notulen ALV) — free fillable Word template
Last updated: 23 July 2026
In short
What must AGM minutes contain?
At minimum: date, place and attendees, the adopted agenda, the key discussions and — above all — every decision taken and action agreed (adoption of the accounts, discharge of the board, the dues set, and appointments). This template follows that order.
Taking minutes at the AGM needn't be a puzzle. This free Word document follows the standard agenda of the general meeting, so during the meeting you only have to fill in.
From opening to closing, including adoption of the accounts, discharge of the board and appointments — with a separate decisions and actions list at the bottom that's easy to find later.
Downloads
The files are in Dutch — they follow the Dutch rules for associations and foundations.
What's inside?
- Full AGM agenda: opening, annual report, accounts, audit committee & discharge, budget, appointments, any other business, closing
- Data block with attendees, proxies and quorum
- Ready-made decision text for granting discharge
- Separate decisions and actions list with owner and deadline
- Signature block for chair and minute-taker
Stay current when regulations change
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