Audit committee and annual accounts without stress: prepare your AGM in one evening

Every year the same ritual: the AGM approaches, the audit committee wants "a quick look at the books", and the treasurer spends evenings hunting receipts. There is a better way: keep the records digital all year and print the complete audit dossier with one click.

What does the audit committee actually check?

• Bank reconciliation. Do the balances in the records match the bank statements at year end?
• Substantiation of expenses. Does each (large) expense have an invoice or receipt, approved by the board?
• Completeness of income. Were all expected dues and donations actually recorded?

The ideal audit dossier

Hand the committee one coherent dossier: the full ledger sorted by date, the reconciliation status per bank account, an attachment inventory (which entry has which receipt), the income statement and balance sheet, and a certification sheet for the committee to sign. In Aqlemy this exports as a single PDF; the AGM package — income statement, balance sheet and budget-versus-actuals with signature lines — is the presentable version for members.

The secret is the discipline before the report: every transaction categorised all year, bank lines auto-reconciled, receipts attached at entry time. See the full finance functionality on the bookkeeping page.

Free tool: download the audit committee checklist (PDF) with fillable report and discharge texts (Word) — ready for your next audit.

Curious whether the rest of your governance is in order? Take the free board scan — 8 questions, 2 minutes, with the template that solves each open point.