Organization Parts

With organization parts you divide your organization into departments, locations, committees or working groups. A part can sit under another part and can have its own board members. You can later choose a part as an audience, for example for announcements.

Where to find it

Sidebar → Organization Management → Organization Parts.

Who can do this

Permission Manage organization (manage_organization). No separate module is needed; it works in every plan. Teachers have no access.

Three views

• Hierarchy View — a tree of parts and sub-units.
• Organogram View — a chart you can zoom into, which also shows the classes per part.
• Card View — separate cards.

Step by step: create a part

1. Click New Organization Part, or + (Add Sub Unit) next to an existing part.
2. Enter the Part Name (the Türkçe tab is required; Dutch, English and Arabic are optional) and a Short Code (for example JG; required and unique, converted to capitals).
3. Optionally choose a colour and a Parent Organization Part.
4. On the Additional Settings tab you can record: founding date, meeting day, time and location, contact email and phone, address and display order.
5. Click Create (or Update for an existing part).

Step by step: reorganise by dragging

Drag a part onto another part to nest it under that part. Drag it to empty space to make it top level. You can also choose a different Parent Organization Part when editing.

Step by step: add board members

1. Open the part and go to the Board Members tab. Click Add Board Member.
2. Choose Existing User (an admin, teacher or member of your organization; type at least 2 characters) or New Board Member (someone without an account: first name, last name, email and phone). A new board member does not get a login account.
3. Type the Position (free text, optionally per language, for example Secretary or Treasurer). Tick Chairperson for the chair. Optional: biography and start and end date.
4. Save the whole part with Create or Update. Only then is the board member stored.

I can’t see it / it doesn’t work

• I don’t see the menu. You lack the Manage organization permission.
• My board member disappeared. You closed the form without clicking Create or Update.
• I cannot delete a part. A part with sub-units cannot be deleted. Move or delete the sub-units first.
• Saving is refused. The name or short code already exists.

Frequently asked questions

Can I pick a fixed role, such as treasurer? No, you type the position yourself. Only Chairperson is a separate checkbox.

Can a parent be a board member? Not as an existing user: there you can only pick admins, teachers and members. Add the parent as a New Board Member.

Do only the people of a part get a message when I choose that part as the audience? Not quite. Parents, teachers and students are not linked to a part and still receive the message. Only members linked to a different part are left out.