The Events page is your organization's internal agenda: lessons, meetings, volunteer moments and parents' evenings. An event appears in the mobile app's agenda for the chosen audience. Public events with registration or tickets are something else: they live under Events → Events & Registrations.
Where to find it
Sidebar → Planning → Events. At the top are the tiles Upcoming, This week, Weekly Program and Check-ins. You choose the view List View, Calendar View or Parent-Teacher Meetings. A grid view no longer exists.
Who can do this
- Permission Manage planning (
manage_planning). - The Events module is in every plan. The Parents and Teachers audiences only appear with the education module (Education Light, Education Complete, Members + Education Complete).
- Teachers do not see this page in the portal.
Step by step: create an event
- Click New Event.
- Fill in title, description, location and optionally Speakers. The required language is the language you use the portal in; fill in other languages yourself or with automatic translation.
- Set the start and end date and time. Turn on Weekly Program for an event that comes back every week. If the event overlaps lesson times, you see a warning listing them; you can still continue.
- Choose the audience: Organization Part Members, Everyone, Parents or Teachers. Optionally narrow it with Clusters and classes, and with Gender Audience (Everyone, Men, Women).
- Choose what else should happen: Send notification (push), Show on public website, Ask for attendance (RSVP), a poll with Add Poll, or Create holiday for this event (creates a day off right away).
- Add an image and attachments and save.
- To also send it by email, use Send by email in the list. With Share on social media you post it on your connected Facebook or Instagram page.
Attendance (RSVP)
When Ask for attendance (RSVP) is on, recipients choose Attending, Maybe or Not Attending in the app. The event overview shows the numbers.
Parent-Teacher Meetings
The Parent-Teacher Meetings view is for planning parent conferences and their preparation forms. See the article "Preparation forms for parent-teacher meetings".
I don't see it / it doesn't work
- The event is not in the app. Check the audience (organization part, classes, clusters, gender) and the date.
- I cannot choose Parents or Teachers. The education module is not on in your plan.
- I cannot edit an event. If it carries the From umbrella label, it comes from your umbrella and only the umbrella can edit it.
- I don't see Events in the sidebar. You lack the Manage planning permission, or the module is off. You can see modules in Settings → Settings, tab Features (read-only); ask Aqlemy if it is missing.
Frequently asked questions
Can I create an event for admins only? No. You cannot choose that audience in the form; it only exists for events sent by the umbrella.
What is the difference with Events & Registrations? This page is the internal agenda for your own members. Events & Registrations is for public events with registration, tickets or products.
Can I link an event to a day off? Yes, with Create holiday for this event.
Does everyone get an email automatically? No. Push only goes with Send notification; email only with Send by email.