A newsletter template is a fixed layout of blocks (heading, intro, image, button, closing) with its own colours. When you pick the template for a new newsletter, it starts with exactly these blocks and colours; you then adjust them per newsletter.
Where to find it
Sidebar → Communication → Newsletter Templates.
Who can do this
- Permission Manage newsletters (
manage_newsletters). - The menu appears when the Announcements module is on (every plan). Teachers have no access.
Step by step: create a template
- Click New Template.
- Fill in the Template Name and a description. The required language is the language you use the portal in; other languages are optional.
- Choose a Category (for example General, Announcement or Event).
- Under Template layout place the blocks with Add block: Heading, Text, Image, Button, Divider, Spacer. In text you can use the variables
{{organization.name}}and{{recipient.name}}. - Under Appearance set the default colours (hex code) and the font size.
- Check the Preview and save.
Step by step: use a template
- Go to Communication → Newsletters and click New Newsletter.
- Choose the template. If there is already content, you are asked first whether it may be replaced.
- Adjust the blocks ("Template applied — adjust the blocks where needed.").
I don't see it / it doesn't work
- I don't see the menu. You lack the Manage newsletters permission, or the Announcements module is off.
- My old template looks different. Older templates without blocks are converted to a single text block when opened. Rebuild them with blocks for the best result.
Frequently asked questions
Can I choose a font? No. You choose colours and the body font size; choosing a font is not possible.
Can I still paste HTML? No. Templates are built with blocks, just like newsletters.
Does an existing newsletter change when I edit the template? No. The template is only the starting point; a newsletter already made with it stays as it is.