How does automatic reconciliation work?

Every imported bank line is automatically compared to internal payments (dues, donations, payment requests) by amount, date, IBAN and reference. High-confidence matches are confirmed automatically and never double-count in reports; uncertain matches are presented for review.

Does Aqlemy support the Dutch ANBI publication requirement?

Yes. Aqlemy tracks your ANBI status and publication deadline, automatically detects whether you are a "large ANBI" (over €50,000 income or €100,000 expenses, requiring the standard form) and pre-fills the publication form with figures from your cashbook.

Does Aqlemy produce an audit-committee dossier and AGM package?

Yes. One click exports an AGM package (income statement, balance sheet, budget vs. actuals, with signature lines) and an audit-committee dossier (full ledger, reconciliation status per account, attachment inventory and audit certification) as branded PDFs.

Can I export to my accounting package or accountant?

Yes. The cashbook exports to e-Boekhouden.nl, SnelStart, Exact Online (XAF 3.2) and MoneyMonk. All 126 default categories carry Dutch RGS codes, so your accountant can continue right away.

How do I track grants and subsidies?

Each grant follows the full lifecycle: applied, awarded, running, reported and settled. Spending is linked via project tags, so you see in real time how much has been spent. Reporting deadlines trigger automatic, escalating reminders — preventing clawbacks.

Does Aqlemy support periodic gift agreements and donor statements?

Yes. You record 5-year periodic gift agreements (private deed) with a unique transaction number, including the 1.25× deduction for cultural ANBIs. Per donor you generate annual gift statements as PDF for their tax return.

Is Aqlemy ready for e-invoicing (UBL/Peppol)?

Invoices export as UBL 2.1 (Peppol BIS Billing 3.0) — the format of the upcoming EU e-invoicing mandate. Invoices have automatic numbering, line items and VAT calculation.

Finance & bookkeeping

Complete bookkeeping forfoundations and associations

Aqlemy is complete financial administration for foundations and associations: a cashbook with bank import and automatic reconciliation, dues and donation collection, grant management, ANBI publication, annual accounts and an audit-committee dossier — all in one platform, no separate accounting package needed.

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Bank import: MT940 · CAMT · CSV · XLSX
126 categories with RGS codes
Exports to e-Boekhouden, SnelStart, Exact
Data stays in the EU

Subscriptions Workspace — your dues at a glance

The Subscriptions Workspace shows your membership dues through three lenses: Attention (what needs action today), Members (the full roster) and Money (revenue and forecast). Failed direct debits, arrears and upcoming starts are automatically sorted by priority — with batch actions per group.

Five KPI tiles: expected, paid, outstanding, overdue and season progress
Smart priority buckets with a "Remind all" batch action
Member detail with subscriptions, payment history and reminder log
SEPA direct debit via Stripe, 1 to 12 instalments per season, pro-rata

Cashbook with bank import and automatic reconciliation

Import bank statements (MT940, CAMT.053, CSV, XLSX) and let Aqlemy automatically match every bank line to internal payments by amount, date, IBAN and reference. Matched lines never double-count in reports — your figures always add up.

Multiple accounts: bank, savings and cash side by side
126 default categories in 23 clusters, all with Dutch RGS codes
Automatic deduplication and double-count protection
Exports to e-Boekhouden.nl, SnelStart, Exact Online (XAF 3.2) and MoneyMonk

AI bookkeeping: photograph a receipt, done

Upload a receipt or invoice (photo or PDF) and the AI automatically recognises vendor, amount, date and category — you review and confirm. The AI runs on our own EU servers; your financial data never leaves the platform.

Receipt and invoice recognition with a pre-filled cashbook entry
Anomaly detection: unusual spending per category flagged automatically
Natural-language search across all transactions
Privacy-first: AI on our own EU infrastructure, no US cloud

Automatic payment reminders that escalate themselves

When a payment is overdue, Aqlemy automatically sends reminders on day 3, 7, 14 and 21 — via the app, push notification and email. You see exactly what was sent per member, and from the workspace you remind an entire group with one click.

Three channels: in-app, push and email — in the recipient's language
Escalation schedule configurable per organisation
Sent reminders visible per member
Manual payments (cash/bank transfer) registered instantly

ANBI administration and publication duty without stress

Aqlemy guards your ANBI status: RSIN, Chamber of Commerce and fiscal details in one place, automatic detection of large-ANBI status (standard form mandatory) and a publication form that fills itself with figures from your cashbook. Donor statements are generated with one click.

Publication deadline tracking with countdown and reminders
Periodic gift agreements (5 years) with automatic deed PDF
Cultural ANBI: 1.25× deduction automatically on the annual statement
Donor management with encrypted personal data (GDPR)

Account for grants without clawbacks

Track every grant from application to settlement. Link spending via project tags and see in real time how much of the awarded amount has been spent. Reporting deadlines trigger automatic, escalating reminders — so you never miss one.

Full lifecycle: applied → awarded → running → reported → settled
Spending overview per grant, linked to the cashbook
Automatic deadline reminders (escalating in urgency)
Award letters and correspondence attached to the grant

Annual accounts, AGM package and audit dossier in one click

The income statement, balance sheet and budget-versus-actuals roll automatically out of your cashbook. For the AGM you export a branded PDF package with signature lines; for the audit committee a complete dossier with full ledger, reconciliation status and audit certification.

Income statement per cluster, with subtotals
Budget vs. actuals per category
AGM package PDF in your own branding
Audit dossier: full ledger + attachment inventory + audit certification

Invoicing, expense claims and event till

Create invoices with line items, automatic numbering and VAT calculation — exportable as UBL 2.1 (Peppol BIS 3.0), ready for the EU e-invoicing mandate. Expense claims follow a submit-approve-reimburse workflow and book themselves into the cashbook; event tickets and till sales land there automatically.

Automatic invoice numbering and VAT per line item
UBL 2.1 / Peppol BIS 3.0 export — ready for the e-invoicing mandate
Expense claim workflow with automatic cashbook entry
Event tickets, QR member discounts and till registration

Works with your bank, accountant and payment methods

No vendor lock-in: import from any Dutch bank, export to your accounting package or accountant, and receive payments via iDEAL and SEPA direct debit.

e-Boekhouden.nl
SnelStart
Exact Online (XAF 3.2)
MoneyMonk
Stripe
iDEAL
SEPA-incasso
MT940
CAMT.053
UBL 2.1 / Peppol

See what Aqlemy means for your type of organisation

For foundations & ANBI

Donor management, periodic gifts, ANBI publication and grant accountability.

For associations

Dues collection with SEPA, audit dossier, AGM package and budgeting.

For umbrella organisations

Federated reporting across dozens of local organisations, with local autonomy.

Frequently asked questions

Answers about bookkeeping, ANBI and audit committees

Yes. The cashbook imports MT940, CAMT.053, CSV and XLSX. For CSV you set up a column mapping once and reuse it. Duplicate transactions are automatically deduplicated by date, amount, IBAN and reference.